Skilled Executive Assistant with over 8 years of experience in supporting leadership, managing projects, and streamlining processes across education, commerce, and media. Proven record in agenda coordination, financial reconciliation, and report preparation, achieving 98% accuracy in financial reports and a 25% reduction in meeting preparation time at Pakistan Model School & College. At the Islamabad Women Chamber of Commerce, directed a team of 15 to deliver 95% of projects on time, increased productivity by 30%, and brought in 3-4 new members monthly. Holds a Master’s in Leadership and Management, with certifications in Contract Management and Leadership. Proficient in Microsoft Office Suite and video conferencing tools, fostering organized and collaborative work environments.
• Prepare and send out agendas twice a week for both administrative and academic meetings, ensuring 100% alignment and readiness for all meetings. Successfully reduced meeting preparation time by 25% through effective scheduling and organization.
• Provide comprehensive support to a leadership team of 5 senior executives (Head of School, Principal, Dean of Students, Dean of Faculty, and Business Manager), enhancing decision-making efficiency by facilitating communication and coordinating initiatives.
• Process monthly deposits and reconcile accounts within the system, managing a monthly budget of PKR 1 million and achieving 98% accuracy in financial reporting and account reconciliation
• Conduct phone calls and compose mails on behalf of the leadership team as assigned, handling an average of 30+ communications per week to ensure timely and effective correspondence with stakeholders.
• Periodically monitor the school’s online presence, conducting weekly audits to identify inaccuracies or outdated information, which improved the accuracy of online content by 30% and increased community engagement by 20%.
• Assisted in coordinating school events and activities, successfully managing logistics for 10+ events annually, leading to a 40% increase in student and parent participation.
• Provided administrative support to the executive team, including preparing detailed reports and presentations for 12 quarterly board meetings, improving presentation quality and clarity by 50%.
• Oversaw a team of 10 graphic designers and 5 sales and marketing professionals to ensure timely completion of all assigned projects, achieving a 95% on-time delivery rate
• Provided direction to support collaboration with 20+ influencers, bloggers, entrepreneurs, and sponsors for key events at the chamber, building a performance-driven team environment and boosting overall team productivity by 30%
• Enhanced chamber growth by attracting 3 to 4 new members each month, reinforcing the organization's role as a leader in promoting women's entrepreneurship.
• Spearheaded the design of more than 5 female-oriented products for the Product Development Hub, collaborating with graphic designers and successfully launching them in the local market.
• Prepare detailed reports and deliver impactful presentations on nominees, industry trends, and consultancy findings.
• Conduct comprehensive research for an annual award show, identifying and verifying nominees, and contributing to event planning.
• Drive media consultancy projects by analysing global journalism trends, providing strategic insights, and building client relationships.
• Collaborate with cross-functional teams, ensuring seamless integration of research findings into event design
• Served as a Relationship Officer in banking, excelling in customer dealings and account Openings.
• Spearheaded initiatives for new account openings, contributing to business growth.
• Provide personalized financial guidance aligned with client goals.
• Proactively analyse and monitor accounts to minimize potential risks.